Updates Enhance ASQ Online’s Usability

ASQ-3 in Arabic, French, and Vietnamese are now available in the ASQ Online system. Programs can print blank and completed questionnaires, set up a Family Access page, and enter questionnaire responses using the long form. The ability to toggle between the language and English is available for the long form and Family Access.

In order to add ASQ-3 Arabic, ASQ-3 French, or ASQ-3 Vietnamese questionnaires to your ASQ Online account, you will need to submit a Keycode Request Form.

Request a Keycode

ASQ^®:SE-2 Learning Activities & More is now available to put into your ASQ Online account! Order your learning activities and enter them into your ASQ Online program.

ASQ^®:SE-2 Learning Activities & More was specially developed to complement ASQ:SE-2, making it a snap to share practical social-emotional strategies with parents of children from birth to age 6. Families will enjoy more than 90 learning activities, plus newsletters and topic-specific handouts. It’s an effective, low-cost, and creative way for parents and children to learn and have fun together.

Click on the links below to see samples of each type of content featured in the book:

• Activities
• Parent Newsletters
• Topic Specific Handouts

The Spanish version of the ASQ:SE-2 Learning Activities is available in ASQ Online. Users are able to create/generate learning activity packets to provide to parents, and make them accessible from the Family Access Thank You page.

The ASQ Online Home page has a new look! The Home page now includes a Snapshot section, an updated Announcements section, a new Resource Corner, and a new Quick Links section. Now every time you log in, you can see up-to-date stats for your program or account. From the Announcements section you can view new and archived announcements. Don’t forget to checkout any new videos in the Resource Corner where we will keep you up to date on ASQ^® and ASQ Online.

With the addition of the Help System, getting help in ASQ Online is even easier! A help icon is available on every page in ASQ Online, and clicking the icon will take you to the help section that is specific to the page that you are on. You can also access the entire Help System by selecting the Quick Link on the Home page, or from the left menu. To move through the Help System, select pages in the table of contents to the left or enter search criteria in the search box at the top of the page. The Help System includes online user manuals, FAQs, tutorials, and Downloads and Resources.

Want to send an email reminder to parents to complete their Family Access screening? Now you can! After clicking the Send link to send the invitation letter to parents through Family Access, you can select the Send a follow-up 5 days later option. If selected, the parent will receive a follow-up email five days after you send the invitation letter to remind them to complete the screening.

When creating a new Family Access page, you will see that there is now default text available in the Welcome, Consent, and Thank You fields. You can simply use that default text for your Family Access page, or you can choose to edit or add to that default text. The default text is available in English & Spanish.

Family Access is mobile friendly! The new design increases the usability of Family Access for all mobile devices including iphones, ipads and tablets.

Program Administrators can delete multiple Child Profiles at once. You can select which Child Profiles you would like to delete from the Child Profiles section.  Narrow down your results by using the Search options available on the page, and then select the Child Profiles you would like deleted by clicking in the checkbox to the right of the Child Profile and then clicking the Delete button.

Program Administrators can archive multiple Child Profile at once. You can select which Child Profile you would like to archive from the Child Profiles section.  Narrow down your results by using the Search options available on the page, and then select the Child Profiles you would like archived by clicking in the checkbox to the right of the child profile and then clicking the Archive button.

Account Administrators can add multiple roles to a user when creating a new user profile.

As Account Administrator, use the Child Profiles Report to check your account for duplicate child profiles across programs. The Child Profiles Report lists all children in your account, including Child Name DOB, Child ID, Child ALT ID, and Program name.

1. Generate Child Profiles as a CSV report.
2. Select cells (clicking on the left arrow).
3. Select Home and then select conditional formatting.
4. Select “Highlight Cells Rules”.
5. Select “Duplicate values”.

Need to include Child Profile fields in your reports? With this new feature, Child Profile fields can now appear in the HTML or CSV version of your reports. To include Child Profile fields in your report, simply select Include all Child Profile fields option. If you want to include both Child Profile fields and custom fields, you will need to also select the Include Child Profile custom fields option as well.

Exporting ASQ Online Reports in the csv (comma separated value) format, allows you to create charts and graphs using ASQ Online. See below for examples of how you can turn some of your ASQ Online Reports data into simple and engaging charts:

Screens Usage, by Program Report

1. Generate as a CSV report
2. Select cells (Program Name; # of users; # of child profiles; # of screens).
3. Click Insert.
4. Click Recommended Charts.
5. Select the chart of choice, click OK.

Stats Snapshot Report (FA vs. Manual Screenings)

1. Generate as a CSV report
2. Change percentages in cells to numbers
3. Select cells (Site Name; Manual Entry; Family Access Screenings (Program + Provider)
4. Click Insert
5. Click Recommended Charts
6. Select the chart of choice, click OK.

Stats Snapshot Report (# of screenings vs. children identified for referral)

1. Generate as a CSV report
2. Change percentages in cells to numbers
3. Select cells (Total Screening Response Rate; Children Identified for Referral)
4. Click Insert
5. Click Recommended Charts
6. Select the pie chart, click OK.

Users have the ability to create automatic task preferences based on the child’s age and screening results. Non-screening tasks and custom tasks are available for selecting in task preferences. The Program Administrator can click on Program and then Task Preferences to create the automatic non-screening tasks for the program.

Screening Preferences are a great way to stay on top of upcoming screens that are due without having to set a task for each child. In ASQ Online you can set program-wide screening preferences that will automatically generate tasks letting users know it is time to screen a child based on the following factors:

• A child’s date of entry into the program
• A child’s age
• The recommended screening interval for your program
• A child’s previous screening scores

These preferences are simple to set by a Program Administrator and will automatically generate screening Tasks each time the specific criteria are met.

To set a program-wide Screening Preference, select the Program page from the top navigation bar and then selecting Screening Preferences from the Quick Links on the left side of the page. From here you will be able to select the preferences you would like to put into effect. You can set an unlimited amount of Screening Preferences so that you can accommodate all of the needs of your program.

Screening Alerts

Once a Screening Preference is set and screening tasks have been generated, providers can also set a personal Screening Alert that will notify them via email or text when an upcoming screen is due. This gives the flexibility to only log into ASQ Online when it’s time to prepare for a screening.

To set a Screening Alert go to the My Profile page and select My Alerts from the list of Quick Links. Then in the Task Reminders section select Text, Email or Text and Email from the dropdown list depending on how you’d like to receive your alert. Select the date you’d like to receive the alert and Screening from the list of tasks. Once your settings are set, click Add to turn on the alerts.

Example:
ABC Childcare screens new children regularly with the 2, 4, 8, and 12- month intervals. To help the staff of this program stay on top of upcoming screenings that are due, the Program Administrator has set Screening Preferences for the intervals mentioned above. With Screening Preferences created for this program, when a child ages into one of these intervals, a screening task will be automatically created for that child. The screening task will appear within the Child Profile and within Screening Management to remind the provider in the program that it is time to print out the screening materials to prepare for the screening. Any Provider assigned to a child can routinely check the child’s profile or the Screening Management section within ASQ Online to see what screening tasks are coming due, or they can simply set screening alerts so they are notified via email and/or text when screenings tasks are due. Users can set these alerts from the My Profile section in ASQ Online.

Now your web view of your Spanish Questionnaire and Spanish Information Summary Sheet is available in English with just the click of a button. If you have ASQ -3 Spanish and/or ASQ:SE-2 Spanish questionnaires in your ASQ Online program, you will be able to switch the questionnaire from Spanish to English to help you enter in your screening data. You can also view the Information Summary Sheet for finalized screenings in the English version. To view in English, while on the questionnaire page or on the Information Summary Sheet, click on the Language dropdown menu at the top right of the page and select English. You will also be able to click on the area tabs and view/answer the questions in English.

Need to add identifying text/screening notes to an individual questionnaire? With this new feature, you are now able to do that. This new feature adds an editable 24-character maximum text box to the top of the Information Summary Sheet. This text box can be filled in on the “Add Screening” page by the provider, or can be filled in from the Information Summary Sheet by the Provider and/or Program Administrator. Any text entered in the text box will appear in screening reports under the column “Screening Notes”.

There are now three new fields available in the Dynamic Content section of the “Create Document” feature within ASQ Online. You can now include the Child ID, Alternate ID, and the Caregiver email address within any new document that you create within ASQ Online.

Account Admins now have the ability to import Child Profiles into ASQ Online. They can import children into one program at a time, or import children into multiple programs with one single import file.

If you receive errors when importing data into ASQ Online, you will receive detailed information, including row specific errors that will make it easier to correct your import file!

Parents/Caregivers will be able to complete both ASQ-3 and ASQ:SE-2 Family Access without having to re-enter child and caregiver demographic information.

Enterprise Administrators will be able to save time by importing programs into their accounts, instead of manually creating programs. Modifications to API will allow the automated import of providers.

Functionality will be added to ASQ Online that will have the system check Child ID’s and Child Alt ID’s across a single program and multiple programs across an enterprise account to avoid duplicates.